The problem
Why QuickBooks alone isn't enough
QuickBooks is built for accounting, not time tracking. It has a basic time entry feature, but it requires manual input — someone has to remember what they worked on, for how long, and enter it by hand. For agencies and professional services firms billing by the hour, this creates a consistent gap between actual work and recorded time.
Industry estimates suggest manual time entry misses 15–40% of billable hours. The 8-minute client call, the 12-minute Slack thread, the 20-minute research session — none of these make it onto a manual timesheet. Over a month, that adds up to thousands of dollars in unbilled work.
The fix is not a better timesheet. It is removing the timesheet entirely. Rize tracks time automatically in the background, categorizes it by client and project using AI, and sends the accurate data to QuickBooks via Zapier. Your invoices reflect what actually happened, not what someone remembered to log.
What you can do
Automatically track billable hours — no timers or manual entry
AI categorizes time by client, project, and task type
Send time entries to QuickBooks via Zapier
Generate accurate invoices from real work data, not estimates
See real-time utilization and profitability per client
Privacy-first — no screenshots or keystroke monitoring
Key benefits
What you get with Rize
Recover lost billable hours
Manual time entry misses 15–40% of billable work. Rize captures every minute automatically — including short calls, email replies, and context switches that never make it onto a timesheet. Teams using Rize typically recover 20% more billable time.
Accurate invoices without the admin
Time data flows from Rize to QuickBooks via Zapier. No manual entry, no end-of-week reconstruction, no rounding. Your invoices reflect actual work performed, which reduces client disputes and increases trust.
Real-time profitability visibility
See which clients and projects are profitable before the invoice goes out. Rize tracks hours in real time so you can catch scope creep and budget overruns while projects are still active, not after delivery.
Zero behavior change for your team
Rize runs silently in the background. Your team does not need to start timers, fill out timesheets, or change how they work. Adoption is near-instant because there is nothing to adopt — the software does the work.
How to set it up
Install Rize on your Mac or Windows computer
Rize automatically tracks your time in the background — no setup needed
Create a Zapier account (free tier works) and connect Rize + QuickBooks
Map Rize projects to QuickBooks customers and service items
Approved time entries flow to QuickBooks as billable hours automatically
Frequently Asked Questions
Need help with this integration? Contact support