Blog
Insights and tips on productivity, time tracking, and building better work habits.
macgill davis · October 22, 2026
Automate Time Tracking With Claude and ChatGPT
How to automate project time tracking with Claude and ChatGPT using the Rize MCP: set up projects, assign time to tasks, and get weekly project updates.
macgill davis · October 22, 2026
Client Profitability Analysis Guide (2026)
How to run a client profitability analysis: the four numbers to track, a worked example, weekly and monthly reviews, and what to do with unprofitable clients.
macgill davis · October 22, 2026
Find Automation Opportunities With a Time Audit
How to find automation opportunities with a time audit: measure where team hours go, spot repetitive work, and rank what to automate by hours saved per month.
macgill davis · October 22, 2026
Weekly Status Report From Tracked Time (2026)
How to write a weekly team status report from tracked time: the four sections to include, the questions to answer, and how to automate it.
macgill davis · October 19, 2026
Automated Client Reporting for Agencies (2026)
How to automate client reporting: schedule AI-written client briefs from tracked hours, delivered by email or Slack, with a template you can copy.
macgill davis · October 19, 2026
How to Calculate Utilization Rate (and Track It Weekly) (2026)
How to calculate utilization rate for an agency or professional services team: the formula, what counts as billable hours, and how to track it weekly.
macgill davis · October 19, 2026
Resource Plan Template for Professional Services (2026)
A resource plan template for agencies and professional services teams: the fields, the staffing plan math, and how to keep it checked against tracked time.
macgill davis · October 19, 2026
Resource Planning for Retainer Agencies (2026)
How to do resource planning for a retainer agency: a resource plan built from scoped hours, actual tracked hours, and capacity by person and week.
macgill davis · October 12, 2026
Use Time Tracking Data to Raise a Retainer (2026)
How to use time tracking data to justify a retainer price increase: when to raise it, how to price it from actual hours, and how to pitch it.
macgill davis · October 5, 2026
Agency Over-Servicing: How to See It Before the Client Renews (2026)
Agency over-servicing quietly eats retainer margin — hours delivered beyond scope that nobody tracked. How to measure it, where it hides, and how to turn it into a re-scoping conversation.
macgill davis · October 5, 2026
How to Track Retainer Burn in an Agency (2026)
How to track retainer burn in an agency: calculate burn rate by client and department, spot over-servicing before the renewal, and fix the timesheet data the reports depend on.
macgill davis · October 5, 2026
Asana for Agencies: Time Tracking, Burn Reports, and Retainer Profitability (2026)
Asana manages agency work but can't tell you which retainers are profitable. How agencies running Asana get automatic time capture, department burn reports, and client margin without switching PM tools.
macgill davis · October 5, 2026
How to Know if a Fixed-Fee Client Is Profitable (2026)
A fixed-fee client is profitable when real delivery hours at loaded cost rates leave margin under the fee. Here's the 15-minute test, the data you need, and what to do about the clients that fail it.
macgill davis · October 5, 2026
Monthly Burn Report by Department: The Template Agencies Actually Use (2026)
How to build a monthly burn report by department: hours vs scoped hours per team, cost at loaded rates, over-servicing flags, and the cadence that catches margin leaks mid-month.
macgill davis · August 11, 2026
Agency Time Tracking for Client Work: A Practical Guide (2026)
See where agency hours actually go across client engagements. Covers automatic time tracking, billable vs non-billable tagging, client profitability, and pricing.
dhruvir zala · June 15, 2026
Where Agency Time Actually Goes: Client vs Internal
Real tracking data from thousands of professionals reveals agencies spend ~18% of every week on coordination before a single deliverable gets done.
dhruvir zala · June 9, 2026
How Much Time Agencies Spend in Meetings (Real Data)
How much time do agencies spend in meetings? Real Rize data: 35 min/day, 1.74 hrs/week, and Teams users run 87% longer than Zoom.
dhruvir zala · June 3, 2026
The 50 Most Used Apps by Digital Marketing Agencies
What tools do agencies actually use? We analyzed real tracking data from agency teams on Rize to rank the 50 most-used apps by hours, users, and category.
jonathan wu · May 27, 2026
5 Decisions That Separate Profitable Agencies from the Rest
Five decisions agency owners should make about automatic time tracking to recover 20% more billable time and hit 98% billing accuracy.
macgill davis · May 19, 2026
Agency Profitability Tracking Guide (2026)
How to track agency profitability with automatic time capture, per-client margin dashboards, and utilization benchmarks, plus a tool comparison.
macgill davis · April 13, 2026
Agent Profitability Tracking: How to Measure ROI When AI Does the Work
Your team is a mix of humans and AI agents. Here's how to track profitability across both — and why your current tools can't.