Blog
Insights and tips on productivity, time tracking, and building better work habits.
macgill davis · October 26, 2026
Stop Chasing Timesheets: Best Automatic Tools (2026)
The best automatic timesheet software so managers stop chasing timesheets: Rize, Timely, Clockify, Toggl Track, Harvest, and Buddy Punch compared.
macgill davis · October 22, 2026
Automate Time Tracking With Claude and ChatGPT
How to automate project time tracking with Claude and ChatGPT using the Rize MCP: set up projects, assign time to tasks, and get weekly project updates.
macgill davis · October 22, 2026
Client Profitability Analysis Guide (2026)
How to run a client profitability analysis: the four numbers to track, a worked example, weekly and monthly reviews, and what to do with unprofitable clients.
macgill davis · October 22, 2026
Find Automation Opportunities With a Time Audit
How to find automation opportunities with a time audit: measure where team hours go, spot repetitive work, and rank what to automate by hours saved per month.
macgill davis · October 22, 2026
Weekly Status Report From Tracked Time (2026)
How to write a weekly team status report from tracked time: the four sections to include, the questions to answer, and how to automate it.
macgill davis · October 19, 2026
Attorney Time Tracking: Billable Hours From Meetings (2026)
How attorneys capture billable time from client meetings: import transcripts, tag calls to the right matter, and stop losing billable hours to memory.
macgill davis · October 19, 2026
Automated Client Reporting for Agencies (2026)
How to automate client reporting: schedule AI-written client briefs from tracked hours, delivered by email or Slack, with a template you can copy.
macgill davis · October 19, 2026
How to Calculate Utilization Rate (and Track It Weekly) (2026)
How to calculate utilization rate for an agency or professional services team: the formula, what counts as billable hours, and how to track it weekly.
macgill davis · October 19, 2026
Resource Plan Template for Professional Services (2026)
A resource plan template for agencies and professional services teams: the fields, the staffing plan math, and how to keep it checked against tracked time.
macgill davis · October 19, 2026
Resource Planning for Retainer Agencies (2026)
How to do resource planning for a retainer agency: a resource plan built from scoped hours, actual tracked hours, and capacity by person and week.
aron kantor · October 14, 2026
10 Best Pomodoro Apps of 2026
I tested 10 popular Pomodoro apps in real 25-minute sessions. See which timer fits task management, focus tracking, blocking, and daily planning.
dhruvir zala · October 14, 2026
7 Best Time Tracking Software for Architects 2026
Can't tell if a fixed-fee phase is on budget? I tested seven time tracking software for architects to see which catch overruns while they're fixable.
macgill davis · October 12, 2026
Use Time Tracking Data to Raise a Retainer (2026)
How to use time tracking data to justify a retainer price increase: when to raise it, how to price it from actual hours, and how to pitch it.
macgill davis · October 12, 2026
Salaried Team Capacity Without Billable Hours (2026)
How salaried professional services teams measure capacity, utilization, and cost per hour without billable hours, and how to pick a capacity planning tool.
dhruvir zala · October 12, 2026
Best Time Tracking Software for Freelancers in 2026
Best time tracking software for freelancers: Seven tools tested to help you bill every hour and stop rebuilding your week on invoice day.
jonathan wu · October 9, 2026
The Measured ROI of Automatic Time Tracking
The ROI of automatic time tracking is measurable: recovered billable hours, eliminated timesheet admin, and faster invoicing. Here is the math with real numbers, not vendor estimates.
macgill davis · October 5, 2026
Agency Over-Servicing: How to See It Before the Client Renews (2026)
Agency over-servicing quietly eats retainer margin — hours delivered beyond scope that nobody tracked. How to measure it, where it hides, and how to turn it into a re-scoping conversation.
macgill davis · October 5, 2026
How to Track Retainer Burn in an Agency (2026)
How to track retainer burn in an agency: calculate burn rate by client and department, spot over-servicing before the renewal, and fix the timesheet data the reports depend on.
macgill davis · October 5, 2026
Asana for Agencies: Time Tracking, Burn Reports, and Retainer Profitability (2026)
Asana manages agency work but can't tell you which retainers are profitable. How agencies running Asana get automatic time capture, department burn reports, and client margin without switching PM tools.
macgill davis · October 5, 2026
Bill4Time Time Capture: Complete Hours Without the Timesheet Chase (2026)
Bill4Time handles legal billing and invoicing — but capture still depends on manual entry. How law firms and billable-hour teams get complete, defensible hours into Bill4Time automatically.
macgill davis · October 5, 2026
Client Profitability for Flat-Fee Accounting Firms (2026)
How flat-fee accounting firms measure client profitability: the margin formula, loaded cost rates, a worked example, and the time data that makes it accurate.